Delivering HAF sessions
- Who is this programme for?
- How do I apply to run HAF activities?
- How will grant applications be assessed?
- How will the funding be paid?
- What can costs include?
- Will I need to market and advertise the club/activities?
- How will bookings be managed?
Who is this programme for?
The HAF programme is primarily for children aged 5 -16 years (and can include 4-year-olds already in Reception year) who are eligible for and receiving benefits-related free school meals (FSM), and their families. Friends of these children can also attend if it encourages the FSM child to attend.
We also encourage HAF providers to make places available to children who aren’t eligible but who can pay to attend.
15% of the funding can be used to provide places considered as vulnerable or in need of this provision. This may include and not limited to, for example:
- children assessed as being in need
- looked-after children
- children with an EHC plan (education, health and care)
- children assessed as otherwise vulnerable
- children living in areas of high deprivation
- children in families that are struggling due to COVID restrictions
Where to find more information about the programme
Visit the GOV.UK Holiday activities and food programme page (external link) for more information on the national programme.
How do I apply to run HAF activities?
Please use our online form to register your interest in being a HAF provider.
How will grant applications be assessed?
We will award grant funding on a number of criteria. We may ask you some questions about your application and suggest changes to help meet the objectives of the programme.
How will the funding be paid?
Providers will be offered a grant cost per head as part of a Service Level Agreement. The grant is offered on a cost-recovery basis only, any monies not spent in line with the grant aid agreement are therefore returned.
What can costs include?
The costs can include anything related to delivery expenditure of your programme (for example, resources, staffing, venue, food, insurance costs).
If your programme is open to a wider group of children, we expect the request for HAF funding to only reflect the costs associated with what the programme would cost if it was only provided for the number of HAF eligible children you are providing places for.
You will be expected to secure funding for non-eligible children through providing paid places or other sources of funding (unless you have been given specify approval to offer provision for those not eligible for FSM).
Will I need to market and advertise the club/activities?
Yes, all club providers will need to promote and advertise their provision within their local area. There will be city-wide marketing driven by the Council team however it is essential that each club and activity is marketed locally and specifically to the relevant target audience (engaging with local schools).
To ensure messages reach communities which may be otherwise be diluted if only shared within the information distributed city-wide.
All club providers will be asked to provide full details of booking their session to be added to the Coordinate Sport online booking system.
How will bookings be managed?
Via the online booking system, Coordinate Sport, that has been implemented for the HAF programme.
If you have your own booking system, a link to this can be added to the Coordinate Sport listing.