Inviting the Mayor to a function

• How to invite the Mayor to a function
• Protocol for the Mayor
• The Mayor’s role - Speeches
• How to address the Mayor
• Timing of functions
• Arriving at functions
• Parking

How to invite the Mayor to a function

To invite the Mayor to a function please email your invitation to mayors.office@haringey.gov.uk and complete one of the Mayoral Engagement booking forms.

• If you would like for the Mayor to attend in person please can you complete our online Mayoral engagement form or download, complete and then return the Mayoral engagement form (Word, 59KB)
• If you are inviting the Mayor to participate virtually (online), then please could you download, complete and return the Mayoral Engagement form - Virtual (Word, 122KB)

Correct protocol and advice on how to address the Mayor is available in the forms.

Please ensure that you complete as much as you can and that completed forms are sent to the Mayor's office (see email address below) as early as possible to avoid any delays.

If you have any questions about your mayoral engagement request please contact the Mayor's Office:

• Tel 020 8489 2962
• Email mayors.office@haringey.gov.uk

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Protocol for the Mayor

The Mayor is the first citizen of the borough and therefore certain protocol is followed:

The office of Mayor is apolitical and represents the borough at all Civic and Ceremonial occasions. The Mayor is by charter “The first citizen” and takes precedence over all other dignitaries in the borough except for His Majesty the King, members of the Royal family and the Lord-Lieutenant.

The Deputy Lieutenant for Haringey is Captain Peter Baker DL, and represents the Lord Lieutenant’s office. All invitations for the Deputy Lieutenant should be sent c/o the Mayor’s office.

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The Mayor’s Role - Speeches

The role of the Mayor is to assist you in celebrating and recognising achievements and milestones. As the first Citizen the protocol should be for the Mayor to formally open an event or welcome guests or maybe present awards. Given the numerous and varied events each year we appreciate that every function is unique. Please feel free to contact the Mayor’s Office if you need to discuss arrangements. If the Mayor is asked to speak then background information is always welcome.

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How to address the Mayor

The formal title The Mayor is given to all Mayors of Haringey. When introducing the Mayor or addressing them at a function the title 'Mr Mayor' or 'Madam Mayor' is used.

If the Deputy Mayor is attending on behalf of the Mayor then the formal title is 'Mr Deputy Mayor' or 'Madam Deputy Mayor'.

More formally 'The Worshipful the Mayor of Haringey' can be used when printing publications and invitation cards.

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Timing of functions

To help us plan the Mayor's diary we ask that you give some consideration to the most suitable arrival time and the departure time for the Mayor. It may be important for the Mayor to arrive just before a formal opening to allow time to get everyone into position or for the Mayor to arrive at a specific point during a function.

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Arriving at a function

The Mayor should be met by someone from your organisation and escorted to the event, seat or hall as appropriate. We ask that you arrange for the Mayor to be introduced to those at the function and briefed about the order of the proceedings. If you would like a CV or background on the Mayor please contact the office.

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Parking

To allow the Mayor to arrive on time we ask you to consider the most suitable parking area. The Mayor’s driver must leave the car safely parked in order to escort the Mayor into a building. If parking is restricted, please let us know or suggest a possible alternative. We would ask you to consider offering the driver refreshments as a courtesy if the event is over a long period of time.

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