Selling to the council
We provide a range of services to our communities, and buy a wide variety of goods, services, works and utilities. To help with this, contracts are established for use across the council via the Haringey Procurement and Contract System (HPCS) or one of our established Dynamic Purchasing Systems (DPS).
- Haringey Procurement and Contract System (HPCS) for all non DPS related services
- Dynamic Purchasing Systems (DPS)
- Contract Finder
- Official Journal of the European Union (OJEU) - TED
We are currently in the process of migrating to a new e-procurement system, it is anticipated this will be completed in June 2017. Existing suppliers who have actively been trading with us over the past 18 months will be migrated onto the new system. However existing suppliers will not be able to access the system until they have received logon credentials or completed the registration process.
The HPCS portal (external link) is where new suppliers can register for any future procurement opportunities. To register, please complete the Supplier Registeration Form on the portal.
During the registration process, you will be asked to select categories of Goods, Works or Services you can provide and tender for. This will enable your organisation to receive alerts for council contract opportunities as they become available within these categories.
Guidance for Suppliers' who wish to tender for Open Tender Opportunities
The DPS is used for the following categories:
- Semi independent living
- Supported living
- Home support services
- Residential and Nursing
- Emergency accommodation
- Private sector leasing
- Managed private sector leasing
- Bed and breakfast
- Park services (maintenance, supplies volunteers)
- Sports coaching
- Special Education Needs (SEN)
- Taxi services
The DPS enables suppliers to go through an accreditation process to ensure they are suitably qualified to provided these services. This will enable suppliers to bid for opportunities within the category throughout the life of the DPS (unless suspended), without having to keep going through an accreditation process.
Our DPS partner site is where you will be able to access information relating to our DPS solutions: Haringey DPS solutions (external link).
Contact Finder (external link) is a central repository for all public sector opportunities to be advertised.
Please note: not all opportunities above £10,000 need to be advertised as indicated on Contract Finder - the regulations make provision for local arrangements to take precedent. In respect of Haringey, we advertise a majority of non DPS contract opportunities over £160,000 on Contract Finder (external link).
According to EU legislation, certain contacts from public sector organisations, which are valued above the current applicable thresholds, must be advertised in the Official Journal of the European Union - OJEU (external link).
Common EU Contract Notices (advertisement) Thresholds 1st January 2018:
- Works - £4,551,413
- Supplies - £181,302
- £615,278 (social care and health services)
Haringey Council uses the supplementary service Tenders Electronic Daily - TED (external link) to advertise these opportunities, which are also advertised on Contract Finder (see above).
When procuring, officers must work within a strict framework of legislation and processes. This includes:
- European Union Public Procurement Directives and associated case law
- National legislation, such as the UK Local Government Acts 1999 and 2000
- Council Contract Standing Orders, which are part of Haringey Council’s Constitution
The council’s standard terms and conditions are as follows:
The council may adopt more comprehensive forms contracts from time to time to support specific requirements - these will be attached to the opportunity when advertised.
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