Asking questions at Full Council meetings

This information explains the how the public can submit and ask questions at meetings of the Council.

Who can ask questions at Full Council meetings?

Any member of the public may ask questions of councillors of the Cabinet, chairs of committees and the Leader of the Council at ordinary meetings of the Full Council.

Back to top

How much notice is needed to submit or ask a question?

A person may only ask a question if notice of it has been given in writing (or by email) no later than 10am eight clear days in advance (e.g. Tuesday for a meeting on the Monday - thirteen days later).

The person submitting the question must give their name and address and name the councillor to whom the question is being put.

The question submission notice should be sent to the Democratic Services Manager:

Back to top

Are the questions asked in any specific order?

Questions are asked in the order in which their notice was received (please note that the Mayor may group together similar questions).

Back to top

How many questions can you submit?

A person can submit one question at any given meeting (no more than two questions can be submitted on behalf of an organisation).

Back to top

What type of questions may be rejected?

A question may be rejected if it:

  • Is not about a matter for which the local authority has a responsibility or which affects the borough;
  • Is defamatory, frivolous or offensive;
  • Is substantially the same as a question which has been put at a meeting of the Council in the past six months; or
  • Requires the disclosure of confidential or exempt information.

Back to top

How are details of questions submitted recorded?

Each question submitted is entered in a book that is open to the public. A copy of the question is immediately sent to the councillor to whom it is to be put. Rejected questions will include reasons for rejection. Copies of all questions will be circulated to all councillors no later than at the meeting and will be made available to the public attending the meeting.

Back to top

What is the protocol for asking the question at the meeting?

The Mayor will invite the questioner to put the question to the councillor named in the notice. If a questioner is unable to attend the meeting, a written reply will be given.

Back to top

What is the position on asking supplementary questions?

If a member of the public asks a question in person they may also put one supplementary question to the councillor who has replied to their original question.

A supplementary question must arise directly out of the original question or the reply. However, the Mayor may reject a supplementary question on the grounds that is a type of question that may be rejected. See "What type of questions may be rejected?"

Back to top

How will questions not answered at the meeting be dealt with?

Any question that cannot be dealt with during public question time (either because of lack of time or because of the councillor who is required to answer the question is unable to attend the meeting) will be dealt with by a written reply.

Back to top

What happens if the question needs to be referred to the Cabinet or a committee?

Any councillor may move that a matter raised by a question be referred to the Cabinet or the appropriate committee or sub-committee. Once seconded, such a motion will be voted on without discussion.

Back to top

What is the time limit for public questions and answers?

A total time limit of 20 minutes is allowed for public questions and answers (excluding any adjournments). A question being answered at the time limit shall be completed.

Back to top


Page last updated:

October 4, 2022

Tell us what you think about this page

Problem with a service?
If you have a service problem or complaint you need help with then please visit our contact pages.

Help us improve this page
If you want to make comments specifically about this page, then please answer the questions below.

* = response required

Ease of use

Overall, how easy was it to get the help you wanted today?

Service required

What was the main service you were interested in today?

Purpose of visit

What was your main purpose for coming to the website today?

Device and browser information

It will help us understand any problems if you can tell us a bit about what you are using to browse the website:

Which type of device are you using right now? (optional)
Which browser are you using? (optional)

Your comments

Please use the following space to tell us more about your visit today. 

Please note that if you want to report a problem with a council service or have a general service request, you will need to contact Customer Services directly.


Did you find what you were looking for? (optional)