Theme 5 - Lordship Rec: Community events, activities, projects
- Total budget available: £10,000
- Up to £1,000 per bid/project (possibly more in exceptional circumstances)
Who can apply?
This Theme is open to any of the Lordship Rec user groups, and must be an active member of the Lordship Rec User Forum (external link).
Groups can apply for a Small Grant if they:
- Have a constitution or set of rules – dated and signed as ‘adopted’ by the group Chair or other senior office holder on behalf of the group
- Have a bank or building society account which is in the name of the Group
- Can spend the grant in the same financial year (April to March) as it has been applied for and awarded
How much can any one group apply for?
Each group can apply for up to £1000 for individual projects or events, although in exceptional circumstances bigger bids may be considered eg for a major event supported by a number of groups.
The allocations of budget per year will generally be as follows:
- Events: £5,000
- Projects and activities: £5,000 (including up to £2k for wildlife projects)
This allocation will be reviewed during the third quarter and amended for the fourth quarter if needed.
Activities must be
- Wholly or mainly in the Park or BWF Community Centre
- Broadly in line with the Lordship Rec Management Plan and Audience Development Plan
- For all park users, or for sections of park users (particularly key target groups – youth, women, BME residents, children, disabled, 50+
- Able to help develop long term sustainability for the proposed group
The amount sought should be reasonable and not otherwise available to the group. It's helpful if a number of User Groups are actively involved / partners in the proposal.
We will try to spread our support fairly throughout the groups applying, and generally £1000 will be the maximum, except in exceptional circumstances.
The money is for audience development, and not to be used as a substitute for park staff maintenance or wider improvements.
- User Groups should seek help from other groups and the joint co-ordinators if they are struggling to put together their proposal
- Hub rental should be included in proposals where Hub space is hired
- We aim to support an average of around £2.5k per quarter, with a bias towards the summer months
- The money will be paid in arrears on provision of receipts after the event (but some up front funding from the grant pot may be available to pay for pre-publicity for approved proposals)
- We will review this agreement before the beginning of each financial year
- Lordship Rec User Groups will not be eligible to apply for any of the other Themes as set out in the Parks and Open Spaces Small Grants Scheme
How to apply
- Draft a proposal: fill in and submit the short Initial Application Form for LRUF support (available from the LRUF Coordinators) in plenty of time to the LRUF for their consideration - two weeks for under £100, four weeks for over £100
- Seek written support from the LRUF - at a LRUF meeting if over £100, or ‘Co-ordinators action’ if below £100)
- Complete the Parks Small Grant Theme 5 application form - 2018/19 (PDF, 88KB) filling in the relevant forms with full details of the proposed activity / event, and submit with supporting evidence. Once completed, return to the council (to email/postal address in form)
- If application is approved, complete the official event park hire application (external link) to officially book the park
- Afterwards, write a report (for the LRUF and council) and send an invoice to the council claiming the money along with supporting invoices / receipts proving agreed spend
- LRUF Chair and Hub Community Manager will act as joint Co-ordinators for this process, and will liaise with the council over any issues raised
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