Childcare Business

• A guide to setting up a nursery or daycare provision in Haringey
• Funding Information
  • Newly Registered Childcare Providers
  • Business Resources
  • Resources for Providers
• Updating childcare business information
• Childcare Vacancy Audits
• Annual Childcare Audits
• Early Years Census
• Childminding information sessions

A guide to setting up a nursery or daycare provision in Haringey

Below you will find advice and information about setting up a nursery or daycare provision in Haringey. It is designed to guide you through the process and signpost you to officers who can help and support you.

Types of childcare businesses

There are six main categories of a childcare business:

• Full day care - Day care for children under eight for a continuous period of four hours or more in any day on non-domestic premises; for example a nursery
• Sessional day care - Day care for children under eight for a session which is less than a continuous period of four hours in any day on non-domestic premises; for example, a part time play group or part time nursery
• Crèche - Occasional care for children under eight provided on particular non-domestic premises on more than five days a year; for example, childcare for parents attending a training course
• Out of school - Day care for children under eight that operates on non-domestic premises during one or more of the following: before school, after school, during school holidays; for example, extended schools, breakfast clubs, and after school clubs
• Childminding - Day care for children under eight on domestic premises for more than two hours per day
• Independent Schools - Schools that are independent of local authority or government control. An independent school may offer nursery education to children aged 3 and 4 and may claim nursery education funding for these children from the local authority

Funding information

All Ofsted registered childcare providers can deliver Early Years Free Entitlement places for 3 and 4 year olds and some 2 year olds. Please see the Local Code of Practice for Providers below which outlines the providers responsibilities. Information around payment dates (EYFE Funding Calender) and working out the correct terms for new admission start dates (EYFE Term Start Date Ready Reckoner) are also provided below:

• EYFE - Term Start Date Ready Reckoner (Excel, 36KB)

Newly Registered Childcare Providers

Forms below are to be completed by newly registered childcare providers:

• PVI New Provider Form (Word, 59KB)
• Childminder URN form (Word, 163KB)
• New Childminder Form (Word, 133KB)

Below you will find further useful information, guidance notes and templates:

Business resources

• Cash Flow Spreadsheet Example (PDF, 173KB)
• Budget Template Example Sheet (PDF, 190KB)
• A Guide to Addressing Profit Shortfalls (PDF, 102KB)
• How to Produce an Effective Business Plan (PDF, 205KB)
• Business Support Pack for Childcare Settings (PDF, 624KB)
• Getting Started Procedure - Becoming a Childcare Provider (PDF, 23KB)
• Setting Up A New Business - Checklist (PDF, 630KB)
• Tips on Marketing Your Business (PDF, 253KB)
• Provider Letter Template for Outstanding Fees (PDF, 255KB)

Resources for providers

• Sources of Income for Early Years Providers (external link)
• Guide to inclusive childcare for childcare providers (PDF, 1MB)
• Supporting SEND in the Early Years (PDF, 531KB)
• Key dates: Payments and Headcount Schedule - September 2020 to August 2021 (PDF, 97KB)
• Early Years Entitlements inc EYPP - Operation Guide: 2018 to 2019 (PDF, 453KB)
• Provider Information Sheet - How Universal Credit will affect eligibility to FF2s and EYPP-1Apr2018 (PDF, 420KB)
• Parent Information Sheet - how universal credit will affect eligibility to FF2s from 1 April 2018 (PDF, 420KB)
• appendum to Provider Information Sheet - government sample Universal Credit statement (PDF, 329KB)
• FF2s - Provider Admissions Process-1 August 2017 (PDF,253KB)
• Which Childcare Benefits can be used together? (PDF, 2MB)
• Help With Childcare Costs While You Work (PDF, 111KB)
• Help With Childcare Costs While You Study (PDF, 146KB)
• British Values - Haringey Guidance (PDF, 460KB)
• FISO Provider Portal User Guide (PDF, 1MB)
• Change of Owner and or Premises Form (PDF, 230KB)
• Ethnicity Codes (PDF, 66KB)
• Parental Agreement Form October 2017 (PDF, 105KB)
• Expression of Interest Form (PDF, 188KB)

Back to top

Updating childcare business information

From time to time registered childcare providers may want to update their details; like the description of their business, number of vacancies, change of addresses or manager, etc.

Change of address, telephone and management details

Providers must inform Ofsted in the first instance, The local authority receives a regular download from OFSTED, which updates the information our website. This includes your contact information.

Change of other details

After you have updated the information held , you can log in to our site to update additional information, including the number of vacancies, costs and your service description. Instructions on how to update these are contained in the document below:

• Completing your information on Synergy (PDF, 210 KB) 

Childcare Vacancy Audits

As a childcare provider you can complete the vacancy audit form below and email it back to early.years@haringey.gov.uk - this will allow us to provide parents/carers with the most up-to-date information about available childcare.

• Childcare Vacancy Audit (Word, 53KB)

Back to top

Annual Childcare Audits

We have a Statutory Duty to maintain up to date childcare information for parents/carers and other professionals on our database.

Complete the Childcare Audit/Sufficiency Survey forms below:

• PVI Provider Form (Word, 60KB)
• Childminder Provider Form (Word, 59KB)

Email completed forms to early.years@haringey.gov.uk - alternatively you can post them back to us at the address below:

• Early Years Commissioning Team
  4th Floor
  River Park House
  225 High Road
  N22 8HQ

This audit needs to be completed by all childcare providers, by the end of September each year. Make sure a separate form is completed for each provision where applicable. For example, if you have a nursery and an after school club, you’ll need to complete two forms - one for the nursery, and a second for the After School club.

Back to top

Early Years Census

All early education and childcare providers must complete the annual Early Years census return, with the exception of academies (who submit their school census, including nursery children, directly to the DfE).

Providers are expected to co-operate fully with the completion of this census – as failure to do so will impact on the Early Years Free Entitlement Funding. Any provider failing to comply may be removed from the directory of providers and may lose the right to funding.

The next census is due on the third Thursday  16 January 2020. The census information must relate to the number of staff and children registered at each provider during census week.

• Download the Census memo (PDF, 37KB) for more details

Detailed guidance on completing the census return will be issued to providers at the beginning of January.

Providers may also find further information about the annual Early Years Census on this DfE website (external link).

Back to top

Childminding information sessions

If you would like to find out more about how to become a registered childminder then why not attend one of our information sessions. Here you will be able to have an informal chat with the Coordinator for Childminding Services and Development

• See the childminding information sessions section on the Becoming a Childminder page.

Further Information

• Coordinator for Childminding Services and Development
  Tel: 020 8489 2161
• Early Years Administrator (Childminding enquiries)
  Tel: 020 8489 5386
  Email: early.years@haringey.gov.uk

Back to top