Holding an event
- Thinking of holding an event?
- Limits on numbers
- Catering for an event within a hospitality venue:
- New arrangements for temporary events in Haringey
- Street parties:
- Events which cannot take place until further notice
- Legal powers to stop events
When people attend events it is often to socialise. This can lead to attendees engaging in more risky behaviours. They might also take less notice of the rules around social distancing or contravene government guidance. This behaviour is foreseeable. It must be anticipated by event organisers. You must put in place control measures to reduce these risks. The measures might be over and above your normal trading procedures, but the prevention of a spike in virus cases is essential.
Event organisers need to follow all relevant COVID-secure guidance depending on the type of event, and complete a related risk assessment.
Organisers and attendees should adhere to all legal requirements, including maintaining group sizes permited.
- Event organisers follow all relevant COVID-secure guidance depending on the type of event, and complete a related risk assessment. This guidance varies according to the type of event and could include outdoor events (external link), funfairs (external link), performing arts (external link) or sports events (external link) (full list in the existing guidance section on GOV.UK (external link) section).
- Organisers and attendees adhere to all legal requirements, including maintaining group sizes permitted by social contact restrictions at the relevant step in the Roadmap and preventing mixing between groups, enforcing social distancing guidelines and mandating face coverings in indoor areas where required.
- All reasonable action has been taken by the event organiser to mitigate risk to public health.
Further government guidance can be found on the GOV.UK Coronavirus (COVID-19): Organised events guidance for local authorities (external link).
Indoor events need to comply with the rule of 6.
Outdoor events can be held with up to 30 people but social distancing must be applied
Additional events that are permitted to take place from the 17th May 2021 are:
- Business events such as conferences, trade shows, exhibitions, charity auctions, and private dining events such as charity or gala dinners and awards ceremonies, and corporate hospitality
- Live performances - professional and amateur
- Amateur and professional sporting events
Organisers should also mitigate risk to public health by controlling attendance, limiting numbers to take account of the space and ventilation of a venue and implementing effective infection prevention and control measures.
All events commencing at Step 3 will be subject to the following capacity caps:
- 1,000 people or 50% of a venue’s capacity, whichever is lower at indoor events
- 4,000 people or 50% of a site or venue’s capacity, whichever is lower at outdoor events
Capacity restrictions must be adhered to at any point throughout the event.
For example, a theatre can admit over 1,000 people in a single day, but no more than 1,000 people at one time.
If an event runs over the course of multiple days, no more than 1,000 people should be admitted at any one time over that period.
If a single venue hosts multiple different events at one time, and the attendees of each event are separated for the duration of the event (for example, a cinema with multiple screens, or an exhibition centre hosting multiple business events), the 50% capacity cap will apply to each individual event, rather than the venue.
Staff required to run the event are not included in this total.
Visit the Events Industry Forum - Keeping workers and audiences safe during Covid-19 (PDF) (external link) for further guidance.
- If the venue sells alcohol, then all food and drink must be ordered, served and consumed at a table.
- Where the sale of alcohol is not offered, customers will need to be seated when consuming food and drink, but can order and collect food and drink from a counter.
- If the venue is a cinema, theatre, concert hall or sports ground, then customers with a ticket to the event are able to collect food and drink (including alcoholic drinks) to consume in the venue.
Where there is no seating available, the stall or outlet can provide a takeaway or delivery service. Takeaway food and drink cannot be consumed in the stall or outlet, or in an area adjacent to the stall or outlet, and customers should be reminded to adhere to safe social distancing when queueing for food and drink by putting up signs or introducing a one way system that customers can follow or employing extra marshals to enforce this.
In Step 3, indoor private dining events such as charity or gala dinners, awards ceremonies and corporate hospitality events are permitted. COVID-19 guidance for bars, pubs and
- Ensure the venue is well ventilated, including mechanical ventilation i.e. fans and ducts, natural ventilation via openings (doors, windows, vents) or a combination of these.
- tables are spaced out to ensure 2m social distancing is in place or 1m with barriers between tables
- attendees are in groups of no more than 6 people, or two households, and do not mix with any other groups at the event
- seating is assigned and carefully controlled to ensure attendees do not mix with any other table, including approaching other tables or sitting at different tables
- food and drink is consumed by attendees while they are seated
- attendees wear face coverings whenever not seated at their table
These events are only permitted at Step 3 where they are organised by a business, charitable organisation, sporting or public body and where they follow all relevant COVID-19 secure guidance and all legal requirements.
Private dining events for social purposes are only permitted within the social contact rules at this step of the roadmap i.e. for groups comprising up to 6 people or two households indoors or up to 30 people outdoors. Those participating in gatherings in breach of these rules could be fined, as could any hospitality premises hosting such a gathering.
Currently, it is against the law for gatherings of more than 6 people to take place in private homes (including gardens and other outdoor spaces). This is also the case for events in public outdoor spaces that are organised by businesses, charitable or political organisations, and public bodies.
Only businesses and venues following Covid secure guidelines can host larger groups. Details on running safe events can be found on the GOV.UK website (external link).
At any event the latest social distancing measures must be followed. The GOV.UK website has more information on COVID-19 restrictions (external link).
Visit the Health and Safety Executive website (external link) for guidance on common safety tasks, including completing a risk assessment.
To ensure public safety Haringey Council will be assessing all public events of all sizes at its Safety Advisory Group (SAG). If you have submitted a temporary event notice (TEN) to the Licensing Authority and it has been acknowledged, please note that the event may be cancelled by the Council’s Safety Advisory Group if it considered that going ahead with the event would risk further transmission of Coronavirus.
Obtaining a TEN does not automatically mean your event can take place whilst COVID-19 restrictions are in place
We have the powers under The Health Protection (Coronavirus Restrictions) (No.3) (England) Regulations 2020 to prohibit events or to impose restrictions on events, which we consider is necessary for the purpose of preventing, protecting against, controlling or providing a public health response to the incidence or spread of infection by Coronavirus.
If you are organising a public event you must ensure that you consider your timescales and allow enough time for submission of relevant information. As an event organiser please submit your risk assessment and event management plan to firstname.lastname@example.org.
During the COVID-19 pandemic a greater number of events will be reviewed by the SAG through full or partial (micro) SAGs which will include the relevant partner agencies. This approach is being taken to ensure that the risks to public safety and health resulting from viral infection are properly considered, and that the council and its partners are satisfied that the event organisers have properly considered how to comply with government guidance on COVID-19.
Now that the Government roadmap has been announced, applications for Street Parties and other community events can be considered. Street Parties will need to be planned in accordance with the national guidelines and it should be noted that they are subject to change with limited notice.
The summary of the proposed steps can be downloaded from GOV.UK (external link).
The organiser must comply with all Government laws and guidance.
Applications for Street Parties to be held from 17th May onwards where there will be up to 30 people can be considered now.
From 21st June (subject to Government guidance and roadmap) there is no restriction on numbers.
Any Street Parties planned before the 21st June need to consider the restrictions in place in each of the relevant steps.
If alcohol is to be sold at the street party please see information above on applying for a Temporary Event Notice.
Street parties are street events that have been organised by and for all residents in 1 or 2 small streets, without external publicity. They usually mean that the public roads and pathways of the street(s) must be closed for the event. Please visit our Road Closures page for further guidance.
An event cannot take place in either Step 2 or Step 3 if it is unlikely that social distancing between groups of attendees can be maintained, or if other COVID-secure requirements cannot be met. This may be the case for events such as music festivals and carnivals.
This guidance varies according to the type of event and could include outdoor events (external link), performing arts (external link) or sports events (external link). A full list of guidance is provided in the existing guidance (external link) section.
Where an event poses a risk to public health or in the event of a local spike in coronavirus cases, local authorities can consider prohibiting, restricting or imposing conditions in respect of venues, events or outdoor public places using the powers available in The Health Protection (Coronavirus, Restrictions) (England) (No. 3) Regulations 2020 (external link).
These powers should only be used if the event, venue or gathering in an outdoor public place poses a serious and imminent threat to public health that cannot be mitigated in conversation with the event organiser. Any such decision must be both necessary and proportionate.
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