Primary Request To View Data

Primary requests to view data generated by a CCTV system are likely to be made by third parties for any one or more of the following purposes:

• providing evidence in criminal proceedings
• providing evidence in civil proceedings or tribunals
• the prevention of crime
• the investigation and detection of crime (may include identification of offenders)
• identification of witnesses

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Third parties, which are required to show adequate grounds for disclosure of data within the above criteria, may include, but are not limited to:

• police
• statutory authorities with powers to prosecute, (eg. Customs and Excise; Trading Standards, etc)
• solicitors
• claimants in civil proceedings
• Accused persons or defendants in criminal proceedings
• other agencies, (as agreed by the Data Controller and notified to the Information Commissioner) according to purpose and legal status

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Upon receipt from a third party of a bona fide request for the release of data, the data controller shall:

• not unduly obstruct a third party investigation to verify the existence of relevant data.
• ensure the retention of data which may be relevant to a request, but which may be pending application for, or the issue of, a court order or subpoena. A time limit shall be imposed on such retention, which will be notified at the time of the request.

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Where requests fall outside the terms of disclosure and Subject Access legislation, the data controller, or nominated representative, shall:

• be satisfied that there is no connection with any existing data held by the police in connection with the same investigation.
• treat all such enquiries with strict confidentiality.

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